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If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines fordeveloping countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments. UNICEF has over 12,000 staff in more than 145 countries.

 

Consultancy: Programme Support Consultant  

Duty Station: Programme Group, GenU

Duration: 12 Jan 2026 – 30 Nov 2026

 Home/ Office Based: Remote

 

BACKGROUND

Purpose of Activity/ Assignment:

Generation Unlimited (GenU) is a global public-private-youth partnership dedicated to expanding opportunities for young people to transition from learning to earning by 2030. Effective operational and administrative systems and tools are critical to ensuring smooth implementation of GenU’s work, enabling timely delivery, coordination, and accountability. 

The consultant will deliver time-bound, deliverable-based support to strengthen the operational and administrative systems of the GenU Programme Team. The consultancy will focus on improving workflows, updating tools and templates, and developing clear, transferable processes that enhance efficiency and can be sustained by staff after the consultancy concludes.

Under the joint supervision of the Deputy Director, Programmes, and the Programme Specialist (Girls’ Education and Skills Partnership [GESP] Coordinator), the Consultant will provide programme support to GenU, with a particular focus on GESP. 

Scope of Work:

1. Grant Management & Budget Structure Optimization
Conduct a targeted review of GenU Programme Team’s budget and grant management systems and deliver updated templates and streamlined monitoring tools. A number of grant monitoring analyses will be produced to validate the new system during the consultancy period, with all outputs consolidated into a guidance package for continued use by the team.

2. Programme Management Tools, Calendars & Knowledge Systems
Redesign and harmonize programme management tools including team calendars, meeting templates, and documentation formats to enhance coordination and information flow. Deliverables will include updated tools, a simplified repository structure, and a set of sample meeting records demonstrating application. A final toolkit and guidance note will support seamless integration into team workflows by GenU.

3. Vendor/Intern Workflow & Onboarding Process Improvements
Assess existing onboarding processes and produce a streamlined workflow with clear process maps, standardized templates, and step-by-step guidance for vendor and intern onboarding. A stipend-processing SOP and tracking tool will also be developed. All materials will be tested and compiled into an operational guidance package to support future implementation.

4. Travel Administration & Logistics Workflow Optimization
Create an improved travel administration workflow by developing standardized request templates, process checklists, and a practical tracking tool to support timely and consistent travel coordination. These tools will be  piloted during the consultancy and finalized in a travel administration guide to institutionalize the enhanced process.

Terms of Reference / Key Deliverables:

Work Assignment Overview/Deliverables and Outputs/Delivery deadline

1.  Updated financial tracking tool for GenU Programmes

-  1 financial tracking tool updated and validated through 11 technical reviews with grant managers/budget owners

30 Nov 2026

2.  Development of the standardized Programme Team calendar template

- 1 team calendar template developed

31 Jan 2026

3.  Review and refinement of Programme Team calendar template

-  4 team travel plans developed to test the template

30 Sept 2026

4.  Targeted support to enhance coordination systems of GenU events

-  Developed event coordination tool for Programme Team, informed by major events including the GESP Advisory Board meeting, GLC, Board meeting, and UNGA events

31 Oct 2026

5.  Development and workflow optimization of 2026 Annual Work Plan

- 1 annual workplan and workflow SOP developed 

31 Mar 2026

6.  Piloting the workflow SOP of Annual Work Plan

- 1 Annual Work Plan review coordinated and tested through new workflow SOP

31 Jul 2026

7.  Coordination support for GESP reporting  

- 2 consolidated GESP donor reports (narrative and financial inputs) developed 

31 Oct 2026

8.  Updated Activity Summary Template and testing

-  Activity Summary Template updated, and its validity tested through 3 technical reviews with users

30 Nov 2026

9.  Development and piloting of the Meeting Agenda Template

- Meeting agenda template developed and piloted for 22 meetings across Programme team

31 Oct 2026

10. System Enhancement for information management (SharePoint)

- 11 enhanced SharePoint folders

30 Nov 2026

11.  Development of Vendor recruitment SOP and onboarding guidance

- 1 vendor recruitment SOP and onboarding guidance developed 

31 May 2026

12.  Designing and piloting of improved travel workflow

- 6 complete travel packages are prepared using the improved workflow and templates for validation

30 Nov 2026

13.  System improvement of youth engagement travel processes

-  6 Youth Engagement travel arrangements and documentation sets completed as part of the workflow enhancement pilot

31 Oct 2026

Qualifications

Education:   

• A bachelor’s degree in international development, Business Administration, Law, Economics, or related field. 
• Fluency in English (written and verbal) is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset. 

Knowledge/Expertise/Skills required *:

• Bachelor’s degree in international development, Business Administration, Law, Economics, or related field.  
• Minimum 7 years of relevant administrative services or clerical work experience is required. 
• Experience in budget and financial planning, monitoring and management is highly desirable. 
• Experience working in complex environments with multiple stakeholders.   
• Advanced computer literacy and the ability to effectively use standard office software tools (MS Office, Enterprise database) and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems. 
• Proficiency in using SAP/ERP systems (VISION) will be an asset. 
• Strong analytical, reporting, and organizational skills.
• Excellent written and verbal communication in English

Requirements:

Completed profile in UNICEF's e-Recruitment system and

- Upload copy of academic credentials

- Financial proposal that will include/ reflect :

• • the costs per each deliverable and the total lump-sum for the whole assignment (in US$) to undertake the terms of reference.
  • travel costs and daily subsistence allowance, if internationally recruited or travel is required as per TOR.
  • Any other estimated costs: visa, health insurance, and living costs as applicable.
  • Indicate your availability

- Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF.

- At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.

- Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

U.S. Visa information:

With the exception of the US Citizens, G4 Visa and Green Card holders, should the selected candidate and his/her household members reside in the United States under a different visa, the consultant and his/her household members are required to change their visa status to G4, and the consultant’s household members (spouse) will require an Employment Authorization Card (EAD) to be able to work, even if he/she was authorized to work under the visa held prior to switching to G4.  

Only shortlisted candidates will be contacted and advance to the next stage of the selection process

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. View our competency framework at: Here

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment. 

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. 

Remarks:  

Individuals engaged under a consultancy will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants. Consultants are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. 

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.